Specific Functions of the Secretariat

The Secretariat shall have the following functions and responsibilities:

1.  Issues notices, announcements and other related materials for the Council; prepares the Agenda of regular  and special meetings in consultation with the Chairman;

2.  Records the full minutes of all meetings, sessions of the Council, records all proposals and resolutions, including consensus/ votes taken on all matters presented to the Council for action;

3.  Maintains complete and up-to-date record of Council activities and of the attendance of members at Council meetings and other official functions;

4. Prepares technical papers, official communications, proposed directives and other documents relative to Council’s programs and activities;

5.   Performs other functions as may be authorized by the Council.